Harley Marine Services

  • Document Control Analyst II

    Job Location US-WA-Seattle
    Posted Date 3 weeks ago(1/31/2019 6:19 PM)
    Harley Marine Services
    Regular Full-Time
    FLSA Status
  • Overview

    Manage company documents for security and accountability purposes for both shoreside and vessel documentation. Administrator of the Safety Management System (SMS) – maintenance and revisions.

    Assist with administrative support functions for the HSSQE department.


    • Responsible to manage the implementation of document control of Quality and Regulatory documents and revision of documents as requested in the Management of Change (MOC) requests from entire Harley Marine Services (HMS).
    • Administrator of the HMS Safety Management System Policies and Procedures Directives working directly with all departments at all levels of the Company.
    • Administer Document Control/Records Control (Maintain all Word versions of SMS, Vessel Response Plan, Quality Systems Manual, QS Forms, DPA, QI Call Down, Hotline, Quality and Regulatory Policy, Targets & Objectives)
    • Revise, issue, distribute, and track various Company policies/procedures including; SMS directives, Quality Systems Manual (QSM), Company placards, and Vessel Response Plans.
    • Record and distribute notes from various HSSQE Department meetings.
    • Assist in preparation of HSSQE presentation materials for department requirements.
    • Maintain Company portal is kept up to date with department documents
    • Other administrative tasks as assigned.


    • High School diploma or equivalent.
    • Minimum of four (4) years of related experience in administration, document control, manual development and upkeep.
    • Proficient in Microsoft Suite, Adobe Acrobat Professional, and Visio.
    • Possess strong interpersonal, communication, organization, decision making skills and able to handle a multi-task environment.

    Job Condition and Environment

    • May be required to sit for long periods of time.
    • Infrequent light physical effort required.

    Expected Hours of Work

    • Normal office hours are 8:00am to 5:00pm Monday through Friday.

    Company Overview

    Harley Marine Services, Inc. is a leading provider of marine transportation services in the United States. Harley Marine operates on the United States West Coast (including Alaska), New York Harbor, the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Harley Marine is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Harley Marine provides accounting, administrative, human resources, quality, safety and environmental services, as well as operational oversight to the subsidiary companies.


    Harley Marine Services offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed